U.S.-Based Virtual Assistant & Systems Setup
Executive Support That Moves You ForwardReclaim your time and grow your business with expert admin support and streamlined systems tailored to your goals.
Stop Managing Tasks. Start Leading.
Elite VA Support & Smart Business Systems
Drowning in admin work and clunky systems?
Let’s fix that.
I’m a U.S.-based Executive Virtual Assistant with 10+ years of experience supporting busy professionals with high-level admin, marketing, and systems support.
Think of me as your strategic partner—here to help you stay organized, work smarter, and scale with clarity.
Virtual Support tailored to your business
Smart Support for Growing Businesses
You don’t need a full-time hire to run your business like a pro.
With flexible administrative and marketing assistance, operations support, and custom systems builds, you’ll save hours every week, reduce overwhelm, and focus on what matters most—growing your business.
Ongoing Support
Elite Executive Assistant Services
Your strategic right-hand partner for staying organized, focused, and a step ahead in your business.
Systems & Automation
Custom Asana & Dubsado Systems
Precision-built workflows that streamline operations, save time, and eliminate inefficiencies.
Instant Efficiency Tools
Ready-to-Use Templates & Toolkits
DIY templates and tools built for fast results. Perfect for busy leaders who need quick wins.
From first call to full clarity—here’s the process
How It Works
Book Your Free Discovery Call
Schedule a quick consultation call to discuss your needs and goals. I create a custom proposal tailored to your business and built for clarity.
Get Strategic VA Support
I streamline your operations, manage key admin and marketing tasks, and implement proven systems—giving you back 10+ hours every week.
Scale Your Business with Ease
With your backend running smoothly, you’ll have the clarity, time, and headspace to lead, innovate, and grow your business with confidence.
Strategic Support for Scaling Businesses
Virtual Assistant Services & Systems Setups
Virtual Executive Assistant Support
Reclaim 10+ hours a week with strategic, U.S.-based executive support.
As your Executive Virtual Assistant, I act as your strategic thought partner, helping you stay focused on leadership, growth, and high-impact work.
With over 10 years of experience, I provide expert-level, fractional support that brings clarity, structure, and results.
Key Areas of Support:
- Calendar & Inbox Management
- Project & Launch Support
- Client Experience & Communication
- Digital Marketing & Content Support
- Systems Optimization
- Online Business Management
- Strategic Partnership & Planning
Ongoing support starts at $900/month. One-time projects are also available. Book a quick discovery call to explore your needs and get a custom support proposal + quote.
“Working with Kristina has been nothing short of a game-changer. In just 12 months, she helped me feel more spacious, organized, and on top of tasks, freeing me to focus on growing my business. Kristina is brilliant, meticulous, and ultra-professional.”
Custom Asana & Dubsado Systems Builds
Streamline and automate your business with custom Asana and Dubsado systems.
I design custom systems builds in Asana and Dubsado that help online businesses automate workflows, simplify operations, and save hours every week.
Whether you need to optimize your current setup or build from scratch, each system is tailored to your goals—so you can scale efficiently and focus on what matters most.
Key Areas of Support:
-
Project & Task Management Setup
-
Client Onboarding Automation
-
Recurring Tasks & Templates
-
Workflows & Integrations
-
Video Tutorials & SOPs
- Optional Ongoing Maintenance
Full custom systems builds start at $997. If you already have a setup in place, we can also audit and optimize your current systems—book a free call to get a personalized quote.
“Kristina set up a customized Asana workflow that fit my style and helped me focus on what drives my business forward. She gets things done with minimal admin overhead and little back-and-forth. Kristina gives you clarity so you can focus on your priorities.”
Plug-and-Play Templates for Business Operations
Jumpstart your efficiency with done-for-you tools from an expert.
Save time and simplify your operations with downloadable templates and toolkits designed for busy leaders and service-based businesses.
From client onboarding to project planning, these plug-and-play tools help you streamline workflows and take action faster.
- Customizable Asana Templates
- Dubsado Client Onboarding Kit
- Tech Stack Setup Checklist
- VA Onboarding Guide
Be the first to know when templates drop. Get early access to plug-and-play tools designed to streamline your business.
Helping You Scale Smarter
Meet Your Executive VA
Hi, I’m Kristina, the founder of Optima Virtual. With over 10 years of experience supporting online business owners, I specialize in high-level virtual assistant services and custom systems builds.
I help leaders like you reclaim your time, streamline operations, and grow your business with clarity and confidence.
Tech-Savvy Support Built to Integrate
FAQ
Have Questions? I’ve Got Answers
How can a Virtual Executive Assistant help my business?
An Executive Virtual Assistant supports your business at a strategic level. Not just checking off tasks, but helping you stay organized, efficient, and focused on growth. From calendar and inbox management to digital marketing and operations, I handle the backend so you can lead with clarity and confidence.
What’s the difference between an Executive VA and a regular VA?
A regular VA typically handles basic, task-based support. As an Executive VA, I offer high-level, proactive support—helping with project oversight, team coordination, marketing systems, and operational strategy. I’m a strategic thought partner, not just a task doer.
What types of clients do you work with?
I work with small business owners, consultants, coaches, and service-based teams who are ready to grow but overwhelmed by day-to-day operations. Most of my clients are founders, CEOs, or entrepreneurs looking for a trusted partner to help them scale sustainably.
Do I need to be familiar with Asana, Dubsado, or other tools?
Not at all! Whether you’re starting from scratch or already using these platforms, I’ll meet you where you are. I build custom systems and provide easy-to-follow video tutorials so you and your team can feel confident using them.
What’s the minimum commitment to work with you?
Ongoing Executive Assistant support starts at 1,000 USD for up to 20 hours per month. There’s no long-term contract required—just flexible, strategic support tailored to your business.
If you’re looking for project-based support instead of ongoing help, I also offer one-time engagements, which range from one day to several weeks. Custom quotes are available.
Can I book a one-time project instead of ongoing support?
Yes! I offer a variety of one-time projects for busy business owners who need focused help without ongoing support. Popular one-time services include:
-
Google Drive setup and cleanup
- Website design and maintenance
-
Launch prep and organization
-
Client onboarding workflows
-
SOP creation and documentation
-
Calendar or inbox overhauls
-
Internal system audits and recommendations
I also offer custom Asana and Dubsado system builds for businesses ready to streamline and automate operations. Custom quotes are available based on your goals.
How do you handle client confidentiality and data security?
Client trust and privacy are a top priority. I follow secure data practices, use password managers, and work only within approved tools and platforms. NDAs are always welcome, and I treat your business as if it were my own.
Still have questions? Book a free discovery call and let’s talk about your business needs.
Strategic support and systems tailored to you
Let’s Streamline Your Business Together
Whether you’re looking for high-level executive assistance or a custom Asana or Dubsado setup, I’ll help you simplify your backend, get organized, and create space to grow.
This is perfect for you if…
-
You’re spending more time managing tasks than growing your business
-
You need help staying organized, consistent, and focused
-
You’ve outgrown your DIY systems and need structure that scales
-
You’re ready for high-level support, but not a full-time hire
-
You want to automate and simplify without doing it all yourself
You don’t have to do it all alone. Get the clarity, structure, and support you’ve been missing.
Virtual Assistant & Systems Setup Solutions
Lead Your Business, I’ll Handle the Rest
Get high-level support and streamlined systems built to match your pace. Whether it’s ongoing Executive Assistant help or a one-time systems setup, I’ll help you lead with more clarity—and less stress.